RC Transfer in Gurgaon: Step-by-Step Guide, Documents & Fees

Driving a pre-owned vehicle in the "Millennium City" without updating the ownership is a risk you shouldn’t take. Whether you’ve bought a used sedan for your commute to Cyber City or sold your old hatchback in Sohna Road, the legal ownership transfer, or RC Transfer in Gurgaon, is mandatory under the Motor Vehicles Act, 1988.

Failing to transfer the Registration Certificate (RC) leaves the seller liable for future challans or accidents, while the buyer remains a "driver" rather than an "owner" in the eyes of the law. Fortunately, the Haryana Transport Department now allows you to initiate this process online via the Parivahan portal, or you can visit the local RTOs (HR-26, HR-55, HR-72) for a physical application.

This guide covers everything you need to know about RC transfer documents in Gurgaon, fees, and the step-by-step process. But before you begin the paperwork, it is wise to know the true market price of your vehicle. You can use a used car valuation tool to ensure you aren't underpriced.

Documents Required for RC Transfer in Gurgaon

A clean documentation pile is the fastest way to get approval from the Gurgaon RTO. Unlike some states, Haryana is strict about identity verification. Below is the complete checklist.

Pro Tip: In Haryana, the Parivar Pehchan Patra (PPP) or Family ID is becoming increasingly crucial for government services. Keep it handy along with your Aadhaar card when visiting the RTO

Step-by-Step Guide for RC Transfer in Gurgaon

1. Obtain the NOC (Form 28) first: If the vehicle is from another state or a different RTO jurisdiction (e.g., moving from HR-55 to HR-26), apply for the No Objection Certificate at the original RTO first.
2. Visit the specific Gurgaon RTO: Visit your applicable zonal office (HR-26 at Mini Secretariat or HR-72 at Vikas Sadan) and submit the file containing the Original RC, Insurance, PUC, and signed Forms 29 & 30.
3. Complete verification: Have an RTO officer verify your file; they may check the documents against the VAHAN database and verify the buyer's Parivar Pehchan Patra (Family ID).
4. Pay the transfer fees: Once verified, pay the ownership transfer fee, smart card fee, and hypothecation removal charges (if applicable) at the counter.
5. Collect the receipt: Keep the fee receipt safe; it acts as your temporary proof of ownership until the new Smart Card arrives (usually within 15–30 days).

.

How to Transfer RC Online in Gurgaon

The Ministry of Road Transport & Highways (MoRTH) allows you to initiate the RC transfer online in Gurgaon from the comfort of your home. This reduces the time spent at the RTO counters significantly.

1. Visit the Portal: Go to the Parivahan Sewa website and navigate to 'Online Services' > 'Vehicle Related Services'.
2. Select State: Choose Haryana from the dropdown.
3. Login: Enter your Gurgaon registration number (e.g., HR-26-XX-1234) and proceed.
4. Verification: Click on 'Transfer of Ownership'. You will need to enter the last 5 digits of your Chassis Number and verify via the mobile OTP linked to the Aadhaar/Mobile of the current owner.
5. Enter Buyer Details: Carefully fill in the new owner's name, mobile number, and address.
6. Fee Payment: Pay the transfer fee online using the secure gateway.
7. Auto-Generation: Once paid, the system will auto-generate Form 29 and Form 30 with your details pre-filled. Download and Print these.
8. Sign & Upload: Both buyer and seller must sign these printed forms. Scan them along with the ID proofs and upload them back to the portal.

9. Book Slot: Select an appointment slot for document verification at the Gurgaon RTO (Mini Secretariat or Vikas Sadan).

    

If you find this process too tedious, you can choose to sell used cars to platforms that manage the entire documentation and RC transfer for you.

RC Transfer Fees in Gurgaon

RC transfer fees in Gurgaon are relatively standard, governed by the Central Motor Vehicles Rules, but Haryana adds a smart card fee.

Note: If you delay the transfer application (beyond 14 days of sale), a late fee/penalty may be charged per month of delay.

Key Guidelines for RC Transfer in Gurgaon

• The Loan Factor (Hypothecation): If your RC has "Hypothecated to [Bank Name]" printed on it, you cannot transfer ownership immediately. You must first pay off the loan, get a Bank NOC, and submit Form 35 to the RTO to remove the hypothecation.
• Inter-State Transfers: If you are bringing a car to Gurgaon from Delhi (DL) or UP, a simple transfer isn't enough. You need an NOC from the original RTO and must pay the pro-rata Road Tax in Haryana.
• Validity: Legally, you must report the sale within 14 days to the RTO if the buyer is in the same area, or 45 days if they are in a different state.

How to Check RC Transfer Status in Gurgaon

Once you have submitted your application, you don't need to visit the office repeatedly.

1. Go to Parivahan Sewa > 'Status' > 'Know Your Application Status'.
2. Enter your Application Number (found on your payment receipt).
3. Average Time: In Gurgaon, the status usually changes to "Approved" within 15 to 30 days, after which the RC is dispatched via Speed Post.